The Evolution in Document Management.

At Zentricx, we transform businesses beyond data (Going Beyond Data-Driven), thinking and innovating to drive our clients to rediscover and enhance their products and services.

ZENPOINT is the “evolution” in Document Management Systems. At Zentricx, we began our work by taking into account the needs of our clients and our own experience.
As a result of this dynamic differential, a collaborative tool that centralizes the company´s information
is created. The aim of it is to follow processes and keep all the  assets that collaborators require in their workday updated.

This platform offers, among other competitive advantages:

SECURITY AND COMPLIANCE MANAGING OUR ACCESS:

• Auditable compliance for site access.
• Google Authentication Circuit.
• Matrix of permissions, profiles, access, and organization (departments/areas/management).

HUMAN RESOURCES INTERACTING AMONG ALL:

• Internal communications – News.
• Leave requests.
• Access to training and corporate benefits.
• Publicly accessible policies and codes of conduct with digital signature for acceptance.

SHARED USE COLLABORATING DAILY:

• Document Management.
• Integration of internal corporate websites in one place.
• Centralization and democratization of information and processes.
• Integration with Drive for quick access to shared documents.
• Search for information, knowledge, and documents in one place.
• Ability to create a Corporate Wiki.

INFORMATION EXCHANGE PROCESS APPROVAL AND TRACEABILITY:

• Creation of a centralized Process Map.
• Query processes in a shared repository.
• Document approval flow (New Google Workspace functionality).
• Corporate approval chain flow (ZENPOINT functionality).
• Predefined roles and functions: Administrator / Approver / User.

ZENPOINT  is an integrated, scalable, and optimized ecosystem on Google Cloud, providing our clients with a secure and reliable platform. It centralizes internal communication, processes, and corporate information in a single PORTAL, creating a collaborative, democratized, and agile environment

This solution not only boosts and accelerates technological transformation and collaborative work but also enhances productivity dynamics, centralizing and optimizing procedures from the simplest to the most complex ones.

It generates a straightforward and collaborative approval flow, with activity notifications respecting the flow defined by the process owner, ensuring traceability and location of documents (current or replaced) in client-configured folders to avoid losing vital information.

In this way, the platform provides versioning at all stages of the document management lifecycle, adding security controls from Google’s access chain, aligning the company with the highest standards of process security according to international norms (ISO 27001/9001), and empowering the audit and compliance sector to handle any control process.